Request for Proposals (RFPs)/Request for Qualifications (RFQs)

PHDC has one RFP and one Ongoing Program RFP/RFQ. If you would like to look at a previous RFP/RFQ there is one listed below.

Current RFPs/RFQs

RFP Home Improvement & Preservation Program Management System

NOTICE about the RFP Pre-Proposal Meeting scheduled for 02/15/2018 from 10am to noon. 

To participate in the RFP Pre-Proposal Meeting via telephone use the following bridge line:
Call in number is 1-800-615-4580
Seven digit ID is 6953326

Pre-Proposal Meeting: February 15, 2018 at 10am, 1234 Market St., 17th Floor, Philadelphia
Deadline for Questions: Friday March 2, 2018, by 5:00 pm (Local Philadelphia Time) to Primary Contact

Deadline for Proposal Submission: Friday, March 23, 2018, by 5:00 pm to Primary Contact

The Philadelphia Housing Development Corporation (PHDC) is currently accepting proposals to develop design and implement a system to manage its client cases, associated contract work orders, and related general accounting processes.

In FY 2017 PHDC conducted an evaluation of the existing systems as well as the current business processes to gather functional and system requirements to assist with the procurement and implementation of a new system. As part of this RFP, PHDC would like to address their internal infrastructure and business process requirements to aide in the procurement of a new system to support its business processes and deliver services in a more efficient and effective manner.

PHDC would like to engage a qualified applicant to provide, host, and support a solution that is a comprehensive replacement of the existing systems with a user-friendly application that is easy to use and runs on a current, reliable platform along with annual maintenance, support, software updates and upgrades, training and other services The preference is for a commercial, off the shelf (COTS) solution. However, PHDC would also be willing to accept a “from-scratch” solution. PHDC would also be interested in seeing both internally and cloud-hosted solutions.

No computer hardware or other equipment, and no network or computer installation services (such as cabling or physical installation of equipment) will be purchased under any contract resulting from this RFP. PHDC will purchase such equipment and services separately, through its normal procurement process.

PHDC’s Primary Contact
The name, address, and contact information for PHDC’s primary contact for this RFP is as follows:

Stephen E. Cavicchio
Information Technology Manager
Office of Innovation & Technology
Philadelphia, PA 19107
E-mail address: stephen.cavicchio@phila.gov

All questions, requests for clarification, and requests for additional information regarding this RFP must be submitted in writing by the deadline set forth in Section 1.3. No oral response by any employee or agent of PHDC shall be binding on PHDC, or shall in any way constitute a commitment by PHDC. If an Applicant finds any inconsistency or ambiguity in the RFP, the Applicant is requested to notify PHDC’s primary contact via email by the questions due date set forth in Section 1.3. Answers to questions will be communicated to all applications via email.

Pre-Proposal Meeting
A Pre-Proposal Meeting to review the requirements of this RFP will be held in Philadelphia, Pennsylvania

Date: February 15, 2018
Time: Starting at 10 am
Location: 1234 Market Street, 17th Floor, Philadelphia, PA 19107.

Attendance at the Pre-Proposal meeting is optional but strongly encouraged. Applicants who do attend are expected to be present for the entire meeting and PHDC reserves the further right, in its sole discretion, to refuse admission to any prospective Applicant arriving more than 30 minutes after the start of the Meeting, and to reject without evaluation any Proposal subsequently submitted by such an Applicant.

Proposal Submission Requirements
Proposals submitted in response to this RFP must be submitted electronically to the project contact specified in Section 1.4 by the specified deadline specified in Section 1.3.

Download the RFP for PHDC Home Improvement and Preservation Program Management System 3 1 Jan 29 2018

Download RFP Appendix L Business Process Report Jan 29 2018
This report identifies and describes the various business processes for each of the programs under HIP. It also includes business processes associated with PHDC’s Finance Department.


Ongoing Program RFPs/RFQs

The Basic Systems Repair Program, Weatherization Assistance Program and Adaptive Modifications Program issue RFPs/RFQs annually, typically in April and May.

If you are interested in becoming a contractor for any of these home preservation programs, please review the following minimum requirements. 

  • Three years in business under your existing corporate name
  • Three years of experience in the trade for which you are applying
  • $1,000,000 general liability insurance
  • $1,000,000 automobile liability insurance
  • Statutory limits of workers’ compensation insurance
  • Current PA Home Improvement Contractor registration
  • Current EPA Lead Safe Firm and Renovator certificates
  • Current City of Philadelphia trade license
  • Current City of Philadelphia Business Privilege or Commercial Activity license
  • No indebtedness to the City of Philadelphia for real estate taxes, water/sewer charges, business taxes or employer taxes

In addition, contractors in the Weatherization Assistance Program must meet state training requirements which can be found at www.pct.edu/business/nssc/schedule

If you would like to be notified when the annual RFPs/RFQs are available, please click here for a form. Notifications are made by email only. Please email the form back to George Russell.


How do I Become a Certified Minority, Woman or Disabled Owner Contractor?
Although the Office of Economic Opportunity (OEO) no longer does certification, there is a list of certifying agencies recognized by the City of Philadelphia posted on its website at oeo.phila.gov  After becoming certified with any of the listed organizations, contractors must then send their certification to OEO to be placed on its MBE/WBE/DSBE registry.

What Benefit is There at PHDC if I am a Certified Minority, Woman or Disabled Owner Contractor?
All contractors providing services through PHDC are subject to certain MBE/WBE/DSBE subcontracting, purchasing and hiring requirements.  Prime contractors can only count minority, woman and disabled owned businesses that are certified and on the Office of Economic Opportunity’s registry towards those requirements.  This creates a demand for such certified contractors. Compliance information can be found at  http://ohcdphila.org/partner-with-dhcd/compliance/


Previous RFP/RFQ

RFQ for the Weatherization Assistance Program

The Philadelphia Housing Development Corporation (PHDC) has entered into a contract with the Pennsylvania State Department of Community and Economic Development (DCED) to provide energy saving building shell and furnace retrofits for low-income eligible households in Philadelphia under PHDC’s Weatherization Assistance program (WAP).

PHDC is seeking responses to this Request for Qualifications (RFQ) from general contractors only interested in providing the needed services. The final number of contractors will be determined through a contract review process performed by PHDC.  Contractor’s track record, proposal quality, and availability of work will be important factors in determining the amount of contract dollars awarded to selected contractors. Contractor’s ability to complete work in a timely manner will be a critical factor throughout the contract period.

PHDC’s WAP provides free weatherization and energy-efficiency improvements to eligible owner-occupied houses and tenant-occupied rental units located in the City of Philadelphia.

In an effort to alleviate part of the escalating energy burden for low income households, WAP can expend an average of approximately $7,100 per home to provide both furnace retrofits and repairs and building envelope treatments to address, among other things, issues related to health and safety.  The treatment priorities as established by the State are as follows:  furnace retrofits; air seal as per blower door guided protocols; R-38; air seal attic insulation and roof cavity air sealing; installation of Low-E Storm Windows per priority list; base-load lighting refrigerator; domestic hot water heater measures; installation of automatic setback thermostat with double get back if possible; and replacement of missing or deteriorated windows and doors beyond repair. Note that these priorities are currently under review by the State and are subject to change.  The revised priorities will very likely include furnace and boiler replacements with 90%+ AFUE units, along with water heater replacements and chimney sealing as health and safety measures.  Weatherization related repairs, such as roof repairs and building shell repairs, are also likely to be more prevalent in the new priorities.

There are several areas of Weatherization services:  heating, air sealing, insulation, base load, mechanical retrofits and energy education. General contractors must have the capacity to provide all areas of service. Energy education services will be performed by PHDC.  PHDC will set a limit on the number of contractors accepted into the program.  Any contractor that plans to use subcontractors to perform services for any or all trade work must: receive prior approval from PHDC; enter into written subcontract(s) with the entity(-ies) performing the work which incorporates and requires compliance with all material and applicable terms and conditions of the contractor’s contract with PHDC; supply all required information to PHDC regarding work assigned to the subcontractor(s); provide quality control oversight and be responsible for all work performed by subcontractors; and provide evidence of proper licensing and all necessary insurance coverage for all such subcontractors.

Download and read the Year 42 Weatherization Assistance Program RFQ