Request for Proposals (RFPs)/Request for Qualifications (RFQs)

Current RFPs/RFQs

PHDC has one Ongoing Program RFP/RFQ. If you would like to look at a previous RFPs/RFQs they are listed below.

 

Ongoing Program RFPs/RFQs

The Basic Systems Repair Program, Weatherization Assistance Program and Adaptive Modifications Program issue RFPs/RFQs annually, typically in April and May.

If you are interested in becoming a contractor for any of these home preservation programs, please review the following minimum requirements. 

  • Three years in business under your existing corporate name
  • Three years of experience in the trade for which you are applying
  • $1,000,000 general liability insurance
  • $1,000,000 automobile liability insurance
  • Statutory limits of workers’ compensation insurance
  • Current PA Home Improvement Contractor registration
  • Current EPA Lead Safe Firm and Renovator certificates
  • Current City of Philadelphia trade license
  • Current City of Philadelphia Business Privilege or Commercial Activity license
  • No indebtedness to the City of Philadelphia for real estate taxes, water/sewer charges, business taxes or employer taxes

In addition, contractors in the Weatherization Assistance Program must meet state training requirements which can be found at www.pct.edu/business/nssc/schedule

If you would like to be notified when the annual RFPs/RFQs are available, please click here for a form. Notifications are made by email only. Please email the form back to George Russell.


How do I Become a Certified Minority, Woman or Disabled Owner Contractor?
Although the Office of Economic Opportunity (OEO) no longer does certification, there is a list of certifying agencies recognized by the City of Philadelphia posted on its website at oeo.phila.gov  After becoming certified with any of the listed organizations, contractors must then send their certification to OEO to be placed on its MBE/WBE/DSBE registry.

What Benefit is There at PHDC if I am a Certified Minority, Woman or Disabled Owner Contractor?
All contractors providing services through PHDC are subject to certain MBE/WBE/DSBE subcontracting, purchasing and hiring requirements.  Prime contractors can only count minority, woman and disabled owned businesses that are certified and on the Office of Economic Opportunity’s registry towards those requirements.  This creates a demand for such certified contractors. Compliance information can be found at  http://ohcdphila.org/partner-with-dhcd/compliance/


Previous RFP/RFQ

Two RFPs for the Adaptive Modifications Program

1. RFP for the Adaptive Modifications Program –  Additional Contractors for Kitchen & Bathrooms, Wheelchair Lifts & Elevators, Stairway Elevators, Electric, Wrought Iron Railings

This Request for Proposals (“RFP”) provides interested contractors with the information required to prepare and submit proposals for consideration by the Philadelphia Housing Development Corporation (“PHDC”) to satisfy the need for construction services to be provided to the homes of low income, physically disabled residents of Philadelphia, which will be paid for by grants under the Adaptive Modifications Program (AMP).

Please download and complete the following document: AMP Year 44 Construction RFP

2. RFP for the Adaptive Modifications Program – Additional Contractors For Occupational Therapy Consultations

 This Request for Proposals (“RFP”) provides interested contractors with the information required to prepare and submit proposals for consideration by the Philadelphia Housing Development Corporation (“PHDC”) to satisfy the need for occupational therapy consultations (“OTC”) to be provided in the homes of physically disabled residents of Philadelphia, which will be paid for by grants under the Adaptive Modifications Program (“AMP”).

Please download and complete the following document: AMP Year 44 Occupational Therapy RFP

The following applies to both AMP RFPs:

Recipients of AMP grants will be the customers of the contractors selected to participate in the program. Contracts for reimbursement will be offered for all or part of the period of July 1, 2018 to June 30, 2019.  At the sole discretion of PHDC, the contract may be renewed for an additional one-year period to have continuing services for up to two years in total.

Pre-Proposal Briefing: Monday, August 13, 2018 at 9:00 am
Contractors desiring to participate in AMP are strongly urged to attend the RFP Briefing Session on Monday, August 13, 2018 at 9:00 A.M. in the 3rd Floor Auditorium at 1234 Market Street, Philadelphia, PA. Topics covered at the briefing will include:

  • State of the Program and expected funding levels
  • Review of the RFP package, including insurance and indemnification requirements and critical documents for contractors to include in a response
  • Contract preparation steps, including prequalification as a PHDC contractor

Contractors are advised that copies of this Request for Proposals will not be available at the Pre-Proposal Briefing.

Proposal Deadline: by 12:00 pm (Noon) on Friday, August 24, 2018 
In order to be considered, proposals must be received on or before 12:00 PM on Friday, August 24, 2018 by:

Kevin Bane, Assistant Program Manager
Philadelphia Housing Development Corporation
1234 Market Street, 17th Floor, Philadelphia, PA 19107

Questions
Please review the RFP package and bring your questions to the pre-proposal briefing. Contractors may call with questions or arrange appointments with AMP staff to resolve RFP response preparation questions.  Appointments will be entertained from August 13, 2018 (after the briefing) to August 24, 2018 (before the due date).  Contractors should schedule appointments as early as possible as PHDC staff may have limited time to meet with contractors during this period.  Contact names and telephone numbers will be provided at the Briefing.  This offer of individual appointments is only available to those contractors who attend the Briefing.

RFQ for the Basic Systems Repair Program for Additional Contractors

This Request for Qualifications (“RFQ”) provides interested contractors with the information required to prepare and submit qualifications for consideration by the Philadelphia Housing Development Corporation (“PHDC”) to satisfy the need for home rehabilitation services to be provided to the homes of low income homeowners in Philadelphia, which will be paid for by grants under the Basic Systems Repair Program (“BSRP”).  Recipients of BSRP grants will be the customers of the contractors selected to participate in the program.

Contracts for repair cost reimbursements will be offered for all or part of the period of October 1, 2018 to June 30, 2019.  At the sole discretion of PHDC, the contract may be renewed for an additional one-year period to have continuing services for up to 17 months in total.

Typical BSRP grant reimbursements for work performed by contractors range from $400 to $15,000 per property.  The BSRP grant limit is $17,500. PHDC will select qualified contractors to perform work under BSRP in the following trades:

  • roofing
  • plumbing
  • carpentry
  • general contracting (multiple trades)
  • insulation

PHDC is not soliciting asbestos, electric or heating contractors at this time.

Please download and complete the following document: Yr 44 BSRP RFQ #2

Pre-Proposal Briefing: Monday, August 13, 2018 at 9:00 am
Contractors desiring to participate in BSRP are strongly urged to attend the RFQ Briefing Session on Monday, August 13, 2018 at 9:00 A.M. in the 3rd Floor Auditorium at 1234 Market Street, Philadelphia, PA. Topics covered at the briefing will include:

  • State of the Program and expected funding levels
  • Review of the RFQ package, including insurance and indemnification requirements and critical documents for contractors to include in a response

Contractors are advised that copies of this Request for Proposals will not be available at the Pre-Proposal Briefing.

Proposal Deadline: by 12:00 pm (Noon) on Friday, August 24, 2018 
In order to be considered, proposals must be received on or before 12:00 PM on Friday, August 24, 2018 by:

George Russell, Director of Home Improvement Programs
Philadelphia Housing Development Corporation
1234 Market Street, 17th Floor, Philadelphia, PA 19107

Questions
Please review the RFQ package and bring your questions to the pre-proposal briefing. Contractors may call with questions or arrange appointments with PHDC staff to resolve RFQ response preparation questions.  Appointments will be entertained during the period of August 13, 2018 (after the Briefing) to August 23, 2018 (before the due date).  Contractors should schedule appointments as early as possible as PHDC staff may have limited time to meet with contractors during this period.  Contact names and telephone numbers will be provided at the Briefing.  This offer of individual appointments is only available to those contractors who attend the Briefing.

Three RFPs for the Adaptive Modifications Program

1. RFP for the Adaptive Modifications Program – For Construction

This Request for Proposals (“RFP”) provides interested contractors with the information required to prepare and submit proposals for consideration by the Philadelphia Housing Development Corporation (“PHDC”) to satisfy the need for construction services to be provided to the homes of low income, physically disabled residents of Philadelphia, which will be paid for by grants under the Adaptive Modifications Program (AMP).

Please download and complete the following document: PHDC AMP Year 44 Construction RFP

2. RFP for the Adaptive Modifications Program – For Durable Medical Equipment

 This Request for Proposals (“RFP”) provides interested contractors with the information required to prepare and submit proposals for consideration by the Philadelphia Housing Development Corporation (“PHDC”) to satisfy the need for durable medical equipment (“DME”) to be provided to the homes of physically disabled residents of Philadelphia which will be paid for by grants under the Adaptive Modifications Program (AMP).

Please download and complete the following document: PHDC AMP Year 44 DME RFP

3. RFP for the Adaptive Modifications Program – For Occupational Therapy Consultations

 This Request for Proposals (“RFP”) provides interested contractors with the information required to prepare and submit proposals for consideration by the Philadelphia Housing Development Corporation (“PHDC”) to satisfy the need for occupational therapy consultations (“OTC”) to be provided in the homes of physically disabled residents of Philadelphia, which will be paid for by grants under the Adaptive Modifications Program (“AMP”).

Please download and complete the following document: PHDC AMP Year 44 OT RFP

The following applies to all three AMP RFPs:

Recipients of AMP grants will be the customers of the contractors selected to participate in the program. Contracts for reimbursement will be offered for all or part of the period of July 1, 2018 to June 30, 2019.  At the sole discretion of PHDC, the contract may be renewed for an additional one-year period to have continuing services for up to two years in total.

Pre-Proposal Briefing: Wednesday, May 2, 2018 at 9:00 am
Contractors desiring to participate in AMP are strongly urged to attend the RFP Briefing Session on Wednesday, May 2, 2018 at 9:00 A.M. in the 3rd Floor Auditorium at 1234 Market Street, Philadelphia, PA. Topics covered at the briefing will include:

  • State of the Program and expected funding levels
  • Review of the RFP package, including insurance and indemnification requirements and critical documents for contractors to include in a response
  • Contract preparation steps, including prequalification as a PHDC contractor

Contractors are advised that copies of this Request for Proposals will not be available at the Pre-Proposal Briefing.

Proposal Deadline: by 12:00 pm (Noon) on Friday, May 11, 2018 
In order to be considered, proposals must be received on or before 12:00 PM on Friday, May 11, 2018 by:

Kevin Bane, Assistant Program Manager
Philadelphia Housing Development Corporation
1234 Market Street, 17th Floor, Philadelphia, PA 19107

Questions
Please review the RFP package and bring your questions to the pre-proposal briefing. Contractors may call with questions or arrange appointments with AMP staff to resolve RFP response preparation questions.  Appointments will be entertained from May 2, 2018 (after the briefing) to May 11, 2018 (before the due date).  Contractors should schedule appointments as early as possible as PHDC staff may have limited time to meet with contractors during this period.  Contact names and telephone numbers will be provided at the Briefing.  This offer of individual appointments is only available to those contractors who attend the Briefing.

RFQ for the Basic Systems Repair Program

This Request for Qualifications (“RFQ”) provides interested contractors with the information required to prepare and submit qualifications for consideration by the Philadelphia Housing Development Corporation (“PHDC”) to satisfy the need for home rehabilitation services to be provided to the homes of low income homeowners in Philadelphia, which will be paid for by grants under the Basic Systems Repair Program (“BSRP”).  Recipients of BSRP grants will be the customers of the contractors selected to participate in the program. Contracts for repair cost reimbursements will be offered for all or part of the period of July 1, 2018 to June 30, 2019.  At the sole discretion of PHDC, the contract may be renewed for an additional one-year period to have continuing services for up to two years in total.  Typical BSRP grant reimbursements for work performed by contractors range from $400 to $15,000 per property.  The BSRP grant limit is $17,500. PHDC will select qualified contractors to perform work under BSRP in the following trades:

  • roofing
  • plumbing
  • electric
  • carpentry
  • general contracting (multiple trades)
  • insulation

PHDC is not soliciting asbestos or heating contractors at this time.

Please download and complete the following document: PHDC BSRP Year 44 RFQ

Pre-Proposal Briefing: Wednesday, May 2, 2018 at 9:00 am
Contractors desiring to participate in BSRP are strongly urged to attend the RFQ Briefing Session on Wednesday, May 2, 2018 at 9:00 A.M. in the 3rd Floor Auditorium at 1234 Market Street, Philadelphia, PA. Topics covered at the briefing will include:

  • State of the Program and expected funding levels
  • Review of the RFQ package, including insurance and indemnification requirements and critical documents for contractors to include in a response

Contractors are advised that copies of this Request for Proposals will not be available at the Pre-Proposal Briefing.

Proposal Deadline: by 12:00 pm (Noon) on Friday, May 11, 2018 
In order to be considered, proposals must be received on or before 12:00 PM on Friday, May 11, 2018 by:

George Russell, Director of Home Improvement Programs
Philadelphia Housing Development Corporation
1234 Market Street, 17th Floor, Philadelphia, PA 19107

Questions
Please review the RFQ package and bring your questions to the pre-proposal briefing. Contractors may call with questions or arrange appointments with PHDC staff to resolve RFQ response preparation questions.  Appointments will be entertained during the period of May 2, 2018 (after the Briefing) to May 10, 2018 (before the due date).  Contractors should schedule appointments as early as possible as PHDC staff may have limited time to meet with contractors during this period.  Contact names and telephone numbers will be provided at the Briefing.  This offer of individual appointments is only available to those contractors who attend the Briefing.

RFQ for the Weatherization Assistance Programs

Objective
The Philadelphia Housing Development Corporation (PHDC) entered into a contract with the Pennsylvania State Department of Community and Economic Development (DCED) to provide energy saving building shell and furnace retrofits for low-income eligible households in Philadelphia paid for by PHDC’s Weatherization Assistance program (WAP) grants. Recipients of WAP grants will be the customers of the contractors selected to participate in the program. Contracts for repair cost reimbursements will be offered for all or part of the period of July 1, 2018 to June 30, 2019.  At the sole discretion of PHDC, the contract may be renewed for an additional one-year period to have continuing services for up to two years in total.

Subsequent to the selection of contracts to perform services under WAP, the city issued bonds in August 2017 in order to provide $60 million to finance repair and rehabilitation services under PHDCs grant programs.  Because of this large infusion of additional funding, PHDC is in great need of additional contractors in the following trades to perform repair and rehabilitation services to the homes of low income homeowners in Philadelphia paid for by grants under WAP:

  • Roofing
  • Plumbing
  • Electric
  • Heating
  • Carpentry
  • General contracting
  • Asbestos

Note:  all qualified contractors are strongly encouraged to submit responses to this RFQ.  Demand for additional contractors will probably increase over the program year and all contractors deemed qualified by PHDC will be added to an approved contractors list and become eligible to receive a contract anytime during the program year. PHDC is seeking responses to this RFQ from general contractors only interested in providing the needed services. The qualifications of contractors will be determined through a contract review process performed by PHDC.  Contractor’s track record, proposal quality, and availability of work will be important factors in determining the amount of contract dollars awarded to selected contractors. Contractor’s ability to complete work in a timely manner will be a critical factor throughout the contract period.

Please download and complete the following document: PHDC WAP Year 44 RFQ

Pre-Proposal Briefing: Wednesday, May 2, 2018 at 9:00 am
Contractors desiring to participate in WAP are strongly urged to attend the RFQ Briefing Session on Wednesday, May 2, 2018 at 9:00 A.M. in the 3rd Floor Auditorium at 1234 Market Street, Philadelphia, PA. Topics covered at the briefing will include:

  • State of the Program and expected funding levels
  • Review of the RFQ package, including insurance and indemnification requirements and critical documents for contractors to include in a response

Contractors are advised that copies of this Request for Proposals will not be available at the Pre-Proposal Briefing.

Proposal Deadline: by 12:00 pm (Noon) on Friday, May 11, 2018 
In order to be considered, proposals must be received on or before 12:00 PM on Friday, May 11, 2018 by:

Dana S. Mitchell, Director of Weatherization Assistance Program
(Home Improvement Program Reception Desk)
Philadelphia Housing Development Corporation
1234 Market Street, 17th Floor, Philadelphia, PA 19107.

Questions
Please review this RFQ package and bring your questions to the pre-proposal briefing. Contractors may call with questions or even arrange appointments with PHDC staff to resolve RFQ response preparation questions.  Appointments will be entertained during the period of May 2, 2018 (after the Briefing) to May 10, 2018 (before the due date). Contractors should schedule appointments as early as possible as PHDC staff may have limited time to meet with contractors during this period.  Contact names and telephone numbers will be provided at the Briefing.  This offer of individual appointments is only available to those contractors who attend the Briefing.

RFP Home Improvement & Preservation Program Management System

Thank you for submitting all your questions pertinent to this RFP. Please download this document Vendor Questions and Answers to read all our answers to your questions.

I would like to thank everyone who participated in the  RFP Pre-Proposal meeting held on February 15, 2018.  It was good to meet everyone and share information regarding this exciting project. You can download a copy of the attendance sheet  from this meeting along with a copy of the PowerPoint presentation that was given. Please let me know if you have any questions or concerns.
Stephen E. Cavicchio
Information Technology Manager, Department of Planning & Development, Office of Innovation & Technology, City of Philadelphia

Deadline for Proposal Submission: Friday, March 23, 2018, by 5:00 pm to Primary Contact

The Philadelphia Housing Development Corporation (PHDC) is currently accepting proposals to develop design and implement a system to manage its client cases, associated contract work orders, and related general accounting processes.

In FY 2017 PHDC conducted an evaluation of the existing systems as well as the current business processes to gather functional and system requirements to assist with the procurement and implementation of a new system. As part of this RFP, PHDC would like to address their internal infrastructure and business process requirements to aide in the procurement of a new system to support its business processes and deliver services in a more efficient and effective manner.

PHDC would like to engage a qualified applicant to provide, host, and support a solution that is a comprehensive replacement of the existing systems with a user-friendly application that is easy to use and runs on a current, reliable platform along with annual maintenance, support, software updates and upgrades, training and other services The preference is for a commercial, off the shelf (COTS) solution. However, PHDC would also be willing to accept a “from-scratch” solution. PHDC would also be interested in seeing both internally and cloud-hosted solutions.

No computer hardware or other equipment, and no network or computer installation services (such as cabling or physical installation of equipment) will be purchased under any contract resulting from this RFP. PHDC will purchase such equipment and services separately, through its normal procurement process.

PHDC’s Primary Contact
The name, address, and contact information for PHDC’s primary contact for this RFP is as follows:

Stephen E. Cavicchio
Information Technology Manager
Office of Innovation & Technology
Philadelphia, PA 19107
E-mail address: stephen.cavicchio@phila.gov

All questions, requests for clarification, and requests for additional information regarding this RFP must be submitted in writing by the deadline set forth in Section 1.3. No oral response by any employee or agent of PHDC shall be binding on PHDC, or shall in any way constitute a commitment by PHDC. If an Applicant finds any inconsistency or ambiguity in the RFP, the Applicant is requested to notify PHDC’s primary contact via email by the questions due date set forth in Section 1.3. Answers to questions will be communicated to all applications via email.

Pre-Proposal Meeting
A Pre-Proposal Meeting to review the requirements of this RFP will be held in Philadelphia, Pennsylvania

Date: February 15, 2018
Time: Starting at 10 am
Location: 1234 Market Street, 17th Floor, Philadelphia, PA 19107.

Attendance at the Pre-Proposal meeting is optional but strongly encouraged. Applicants who do attend are expected to be present for the entire meeting and PHDC reserves the further right, in its sole discretion, to refuse admission to any prospective Applicant arriving more than 30 minutes after the start of the Meeting, and to reject without evaluation any Proposal subsequently submitted by such an Applicant.

Proposal Submission Requirements
Proposals submitted in response to this RFP must be submitted electronically to the project contact specified in Section 1.4 by the specified deadline specified in Section 1.3.

Download the RFP for PHDC Home Improvement and Preservation Program Management System 3 1 Jan 29 2018

Download RFP Appendix L Business Process Report Jan 29 2018
This report identifies and describes the various business processes for each of the programs under HIP. It also includes business processes associated with PHDC’s Finance Department.